Pool Invoice


It is as simple as creating your account, sign in, and you are ready to go.

If you have less than 50 customers just call us and we will set up your account for you at no cost. We will enter customers information such as name, address, contact info, rates, etc.


Once you set up your account and start tracking your expenses you will be able to see your Profit and Loss statement. This will allow you to see your income and expenses on one page. You will be able to see your month by month numbers and your year to date numbers in a format that is easy to understand.


Access Anytime Anywhere

Bill your customers from anywhere thanks to the Cloud. Pool Invoice is as mobile as you are. It goes where you go. Access customer data while you are out in the field with a variety of mobile devices such as an iPhone, iPad, Android phone, tablet or Windows phone.



Email invoices instantly to customers. Ensure customer satisfaction on the spot with the flexibility and agility of instant invoices. Pool Invoice provides the ability to login from anywhere and email an invoice with the click of a button. Pool Invoice also allows you to email monthly invoices, saving valuable time and money on postage.


Post charges to customer’s accounts in real time while out in the field. Pool Invoice puts an end to the days of spending countless hours in the office posting charges. Posting charges immediately while in the field ensures correct billing every time. No more missed charges, or “money left on the table”. Successful businesses rely on accurate billing.


Upgrades are performed automatically so you always have the latest version. Technology won’t pass you by. We will keep you up to speed with the most current versions of the technology and all features are available for the same price.

Why Choose Us?

Pool Invoice is a pool billing program for the swimming pool industry with a twist. Our goal is to help every pool professional. From the new pool guys entering the industry to the experienced pool pros. Our goal is not to just offer an application, but to help educate and train with the entire pool billing process. From billing practices to bookkeeping and Profit and Loss best practices for the swimming pool pro.

 Our goal is to provide an application and educate the pool pro on how to run a successful and profitable business. We teach users how to track expenses and why it is so important for the success of their business. We teach them what a Profit and Loss is and how important it is to look at on a monthly basis.

Track your income by segments so you know exactly where your money is coming from. It is crucial to know exactly how much you are making in repairs, filter services, monthly service etc. Once you know how much money you are making in each segment you can set goals to ensure you increase your revenue and profits.


If you don’t track and know how many filters you serviced and how much revenue you made by servicing filters how will you know if your revenue is up or down vs the prior month. Don’t make the mistake many pool guys do. They think that just because money is coming in that they are making money. That’s not the way a real business works. Know your income segments such as repairs, parts, labor, filter service, monthly service, etc. and set goals to increase them.

Do you want to achieve higher profits? Then know what your expenses are and how much you are spending on each one. One of the biggest mistakes you can make is not to track your expenses and know where your money is going. Every successful business knows exactly what their expenses are and continuously monitors them to ensure they stay in line.


Once a year shop those expenses to ensure you are getting the best deal. Start with something simple like car insurance. If you can reduce your insurance by just $40 a month (which does not seem like a lot) it adds up to $480.00 per year.  Now factor in your chemical cost, telephone cost, medical insurance, gas, etc. and imagine how much money you are leaving on the table.

Guys, there are distributors that charge $20.00 more for a bucket of tabs. Shop your expenses!!!

Know exactly how much money you are making. Having checks come in does not mean that you are making money. If you want to be successful in any business you need to know exactly how much money you are making so you can make adjustments and achieve higher profits.

If your income is $50,000 per year, but your expense are $30,000 per year you are only making $20,000 per year, and your profit is only 40%. That means that for every dollar that you made you only kept 40. cents.

With a profit and loss statement, you can look at your income and expenses on one page and get a quick view of how you are doing in both areas. Income and Expenses. You can see where the money is coming in from and where your money is going.

If your income is down you can look at it and see if it is that you have serviced fewer filters, fewer repairs, etc. Then you can adjust and focus on those areas.

If your expenses are up you can also look at those and make adjustments to cut those expenses and keep your profit UP!!!!

A profit and loss statement is a MUST tool for every business owner. Do it how the successful business does it. Learn your financials and be more profitable. Don’t be afraid to learn. It’s repetitive and easy to learn. Remember when you were learning to clean a filter and thought it was hard to get all those grids to line up, but then after a couple of times, you could do it with your eyes. It’s the same thing



We don’t just focus on talking about pool billing software. We love to help new pool guys find their way into the pool business. From what to look for when buying a pool route to tools, tips and training.

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BillingExpert Line for the Pool ProGuide for the New Pool GuyRepairsToolsWater Chemistry

Thinking of starting your own pool business?






Swimming Pool Water Chemistry for the Pool Guy Part 4 Total Dissolved Solids

15000000Residential Pools in the US
400000Public/Commercial Swimming Pools in the US
15000IPSSA & UPA Members
3000000California has the most swimming pools


Our goal is to help you learn the other side of the pool business. There are many out there that teach you about service and repairs, but not many that talk about billing, revenue and profit and loss. But that’s why we are here.
Justin Meyers
I took over my dads business over 4 years ago and had a hard enough learning the day to day of cleaning pools and learning how the equipment worked. I used to work in a machine shop and had no idea about billing. I was able to get in contact with Edgar over at Pool Invoice and he was able to help me set up my billing. Over time he continued to call me to make sure I was doing all of the steps that needed to be done in the billing cycle. He taught me about Profit and Loss statements. I had no idea what that was. It has really helped me drive my business and look at it from a different perspective.
Justin MeyersBlue Moon Pools
Alexander Brown
I had Edgar help me with my billing and really teach me how to get the most out of the system. I love the dashboard with the revenue, payments, and monthly graph so I can see how I am doing.
Alexander BrownPool Pros
John Quan's Pool Service
I started working with Pool Invoice when they were just starting up and I only had 60 pools. I was ready to get out of the business. I wasn’t making enough money. Now I have over 350 pools. What really stuck with me and clicked was the average rate. Not what rate I charged, but what my average rate was. It was too low and was not making enough money. Once we started working on my average rate and started pushing to increase that number my profit started to increase. You increase your average rate and you increase your profit.
John Quan's Pool ServiceOwner
Jose Luna
I have been very mechanically inclined and was able to learn the pool business fast, but where I struggled was learning about the billing and money side. They taught me a lot about tracking expenses and the profit and loss. It really helped me.
Jose LunaOwner
All Care Pools
I love my chats with the guys at pool invoice. You can tell that they are pool guys and they have been in the business. That is huge because you are not dealing with people that don’t understand the business.
All Care PoolsOwner


Visit our Pool Man School for training videos, articles, new products, tools, water chemistry training and much more. Our goal is to provide pool pros around the world tools to be successful.

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